CashflowMantra - Accounts Payable Suite

AI-driven system that proactively secures early payment discounts from vendors. Identifying opportunities to use surplus funds to initiate discount negotiations. Leverage opportunity to improve cash in hand by maximizing value from every invoice.

Potentially save between 1% to 5% per invoice. Cash liquidity enhanced by 20% + by deploying funds that would otherwise remain idle.

Task Management Software

Early Payment Discounting (Smartpay)

Key Features

  • Detects excess cash for potential early payment use applicable for discounting
  • Engages in automated negotiations for early payment discounts with vendors
  • Prioritizes cash flow for maximum financial impact

Potential Operational Improvement

  • 5X quicker identification of discount opportunities (if done manually)
  • 5X faster negotiation cycle with vendors (if done manually)
  • 10X more efficient fund allocation for payments to increase cash in hand

Potential Core Business Benefits

  • 5% - Secure up to a 5% discount per invoice
  • 20% improvement in liquidity by increase cash on hand by effectively using idle funds
  • 200% overall cost reduction in payable discounting (if done manually)

Payment Discounting Negotiation Bots

Key Features

  • Engages vendors autonomously on email and WhatsApp for early payment discount negotiations
  • AI system proposes optimal discount rates for early payments
  • Communication with vendors to bring them to agreement on proposed terms
  • Bots take approval before opening any negotiations (if configured that way)

Potential Operational Improvement

  • Reduced staff time by automating vendor interactions (if done manually)
  • Increased number of successful discount negotiations per month
  • Fully automated yet controlled discount acquisition process for more efficient discounts

Potential Core Business Benefits

  • 100% more direct savings in accounts payable (as no such process existed earlier)
  • 20% improvement in cash flow by systematically securing discounts
  • 10% improvement in vendor relationships through transparency in the process

Discounting Contract Management

Key Features

  • Automatically generates digital contracts and / or debit note for early payments
  • AI ensures accuracy and compliance in contract / debit note terms
  • Quick digital execution of contract post-negotiation
  • Auto generation and sending of debit note upon reduced payment

Potential Operational Improvement

  • 100% Cut in contract / debit note preparation time (if done manually)
  • 100% Speeding up contract finalization
  • 100% reliable and error free agreements / debit notes.

Potential Core Business Benefits

  • Contract/ debit note backed discount realization
  • All savings backed by signed contracts, no legal hassles later

Savings Reports

Key Features

  • Detailed tracking of savings from early payment discounts.
  • Comprehensive reporting on secured discounts per invoice.
  • Aggregation of total cash saved over specific periods.
  • Performance reporting of Bots

Potential Operational Improvement

  • 100% quick access to savings data.
  • Reliable savings tracking.
  • 60% clearer picture of your savings over months or years

Potential Core Business Benefits

  • See easily how much money is saved, helping with budgeting.
  • Make better decisions on where to save more money next.
  • Shows the real impact of discounts on company's cash in hand.

Frequently Asked Questions – Accounts Payable Suite

The Payable System uses AI to analyze your cash flow patterns, banking integration, accounting system integration etc. to identify when surplus funds are available. It then assesses the best opportunities in terms of invoices payable for using these funds to negotiate early payment discounts.

These bots use a combination of historical payment data, vendor payment terms, the days of the month (where vendors may need the funds e.g. salary day) and current market trends to formulate negotiation strategies. They aim to achieve the highest possible discount while maintaining good vendor relationships.

No, the AP Contract Management system is designed only to handle payment discounts agreements and related debit notes which you need to send to the vendor in case they accept the discount terms. However, it can adapt to different payment terms, discount arrangements and contract templates

Savings Reports provide comprehensive details on each transaction where savings were realized. They can be customized to show data over different timeframes and can be segmented by vendor, invoice, or type of discount. Also, an Excel download of raw data is provided, where users can download the file and create their own reports

While the system automates most of the process, we recommend periodic manual reviews to ensure everything is running smoothly. This allows for any necessary adjustments and ensures the AI’s decisions align with your financial goals. Also, the best practice is to initially let the Bots take your approval before opening the negotiations, overtime when you have confidence, you can let them handle it.

We provide comprehensive training resources, including webinars, user manuals videos, and one-on-one sessions as may be the case.

The system ensures all transactions are recorded and documented in a way that is compliant with standard auditing processes. Each discount is backed up by a digitally signed agreement and an issued debit note. It maintains a clear audit trail for every action taken.

The system has built-in limits for discount negotiations, approval processes and checks and balances for every transaction. It follows company’s financial rules / policies and strictly works on the parameters the company sets before using the system.